Leader Meeting Minutes 9/22/2009
Please Note: Leaders' Meeting Minutes are provided as a courtesy to our leaders and do not take the place of meeting attendance.
Your consultant will be taking attendance at each Leader Meeting and forwarding this information to Council. The Minutes will be posted on the web-site for future reference as well.
SERVICE UNIT UPDATE
Service Unit Manager Debbie Cohen opened the meeting.
Board Positions Status:
• Introduced and thanked Beth Kupper for stepping up to be the EWAGS Cookie
Manager.
• Introduced and thanked Diane Ackerman for stepped up as Junior Consultant.
• Daisy Consulting Position is still vacant. Contact Debbie or Sally if interested.
Trip Log and Trip Forms: ** VERY IMPORTANT INFORMATION ** (Information below is post Leader Meetiing)
Any time you meet outside of your meetings, it is considered a trip. This includes meeting at your designated meeting place on a different day, or having your regularly scheduled meeting at a different location. Any day trip destination that takes place within Council jurisdiction can be logged on the Troop Trip Log on the EWAGS site and approved by your consultant a few days in advance. Any overnights or trips outside of Council jurisdiction must be approved 6 weeks in advance by Council by submitting high risk trip form. Council Jurisdiction includes Atlantic, Burlington, Camden, Cape May, Cumberland, Gloucester, Mercer, Middlesex and Salem counties and parts of Monmouth county. If you are unsure if your trip destination is part of GSCSNJ, please check with your consultant BEFORE you submit your trip request.
* All trips require a first aider be present.
* A first aider is someone who is a registered Girl Scout, has had a chaperone
background check completed, and has current First Aid and CPR certification.
* The first aider cannot be the only trained leader present.
* A first aid tent/booth/station/office provided at the trip location or by the trip
venue does not take the place of a troop first aider.
* The only exception is if it is noted on a GSCSNJ registration form that First Aid
will be provided, as in the case of events open to individual girls.
If you register for a GSCSNJ trip, you do not need to fill out a trip form or trip log entry. Your registration for the event counts as a trip form. This includes camping at a GSCSNJ campsite as well.
To ensure you are always covered, and to prevent last minute scrambling and loop-hole looking, it's in the best interest of your troop to have both leaders trained in First Aid/CPR so there are always two First Aiders and two trained leaders present on every trip. The same goes for Camping Certification. Better to be double covered for everything then to risk the health and safety of your girls.
Should you have specific questions about trip procedures always check Safety Wise first. If you are still confused please contact your consultant.
Registration: April Fierro
April has blank forms. They can also be downloaded from the web-site. 9/30 is the last day to register. 10/1 starts the new year. New girls will be covered as long as the leader has their registration form in hand at beginning of the meeting.
Open House: Patty Dill & April Fierro
This recruitment event will be held at the Walter C. Black School at 7:00 pm on October 8th. April will get flyers from Council and ask volunteers to help distribute them. If your troop would like to help or present banners, vests, scrapbooks etc, please feel free to bring them. Please let April know if your troop can take new members or if you are full. Leaders are welcome to come and help. If a parent wishes to stay and help with their child, they are welcome to come without their troop. If a leader is attending with her daughter and other scouts, then you must fill out the trip log.
QSP Reminder
Only registered scouts can sell and only registered & background parents can handle money.
Background Checks
Should be a 7 day turn-around. Not sure if it went through for one of your parents? Contact April Fierro.
Leader Recognition Awards
Service Team met last week to discuss. No one won last year. Debee Gash has agreed to spearhead this but needs a committee. Should have forms ready at next week’s meeting. Some suggestion included Council sending a mailing to parents. Also suggested was setting a link via the EWAGS web-site.
UPCOMING EVENTS:
Deck the Walls
Sheri Devlin and Deirdre Misiura (Troop 71693) had coloring packets available at the meeting. Completed pictures are due 11/1 or by the October 26th Leader meeting. If you would like to participate but did not get a packet, please contact Sheri at 609-443-6896 or thedevlin7@verizon.
Giving Tree
Troops interested in participating in the program can contact Kim Hoeflinger (Troop 71426) via email: troop71426@gmail.com.
EWAGS Sing-A-Long: Joanne Tyne
Cadette, Senior and Ambassador Girl Scouts will lead the younger girls in an hour of singing their favorite songs. All levels are to participate. You do not need to register for this event, but you do need to fill out the troop trip log. Participating parents may attend. Siblings are strongly discouraged from attending. This event will be held in the Kreps School cafeteria on Sunday, November 22 from 6:30 to 7:30 pm. Please arrive at 6:15 so that we can start promptly at 6:30. Rockers will be available for sale (.35 each). Please bring troop’s permission slips, a blanket/sit-upon, American and/or troop flag for the flag ceremony. Uniforms are suggested.
EWAGs Patches
Beth Vittor had the main EWAGS circle patch (which rockers go around) for sale at the meeting for $2/patch.
Bank Statements
Carol Wolkiewicz had them available for pick-up.
Recyling Brownie and Junior Badge Books
Sheri Devlin suggested that the service unit offer this to scouts in the service unit. Leaders, please ask your troop parents if anyone has Brownie or Junior Badge books that they not longer use/want, please bring them to the 10/26 Leader Meeting.
Religious Awards: Joanne Tyne
This meeting will be held on Monday, October 19 from 7 to 8 PM at the Rogers School auditorium. It will provide information on how parents can help their daughters earn Girl Scout religious awards. These awards are not earned at troop meetings. They are earned by girls working with their parents or working with groups at their place of worship. Information will also be available for Boy Scouts as well. Patches ($3 exact change please) are available for scouts and adults who attend this meeting and decide to earn a religious award.
* Next Leader Meeting: Monday, October 26th *
Your consultant will be taking attendance at each Leader Meeting and forwarding this information to Council. The Minutes will be posted on the web-site for future reference as well.
SERVICE UNIT UPDATE
Service Unit Manager Debbie Cohen opened the meeting.
Board Positions Status:
• Introduced and thanked Beth Kupper for stepping up to be the EWAGS Cookie
Manager.
• Introduced and thanked Diane Ackerman for stepped up as Junior Consultant.
• Daisy Consulting Position is still vacant. Contact Debbie or Sally if interested.
Trip Log and Trip Forms: ** VERY IMPORTANT INFORMATION ** (Information below is post Leader Meetiing)
Any time you meet outside of your meetings, it is considered a trip. This includes meeting at your designated meeting place on a different day, or having your regularly scheduled meeting at a different location. Any day trip destination that takes place within Council jurisdiction can be logged on the Troop Trip Log on the EWAGS site and approved by your consultant a few days in advance. Any overnights or trips outside of Council jurisdiction must be approved 6 weeks in advance by Council by submitting high risk trip form. Council Jurisdiction includes Atlantic, Burlington, Camden, Cape May, Cumberland, Gloucester, Mercer, Middlesex and Salem counties and parts of Monmouth county. If you are unsure if your trip destination is part of GSCSNJ, please check with your consultant BEFORE you submit your trip request.
* All trips require a first aider be present.
* A first aider is someone who is a registered Girl Scout, has had a chaperone
background check completed, and has current First Aid and CPR certification.
* The first aider cannot be the only trained leader present.
* A first aid tent/booth/station/office provided at the trip location or by the trip
venue does not take the place of a troop first aider.
* The only exception is if it is noted on a GSCSNJ registration form that First Aid
will be provided, as in the case of events open to individual girls.
If you register for a GSCSNJ trip, you do not need to fill out a trip form or trip log entry. Your registration for the event counts as a trip form. This includes camping at a GSCSNJ campsite as well.
To ensure you are always covered, and to prevent last minute scrambling and loop-hole looking, it's in the best interest of your troop to have both leaders trained in First Aid/CPR so there are always two First Aiders and two trained leaders present on every trip. The same goes for Camping Certification. Better to be double covered for everything then to risk the health and safety of your girls.
Should you have specific questions about trip procedures always check Safety Wise first. If you are still confused please contact your consultant.
Registration: April Fierro
April has blank forms. They can also be downloaded from the web-site. 9/30 is the last day to register. 10/1 starts the new year. New girls will be covered as long as the leader has their registration form in hand at beginning of the meeting.
Open House: Patty Dill & April Fierro
This recruitment event will be held at the Walter C. Black School at 7:00 pm on October 8th. April will get flyers from Council and ask volunteers to help distribute them. If your troop would like to help or present banners, vests, scrapbooks etc, please feel free to bring them. Please let April know if your troop can take new members or if you are full. Leaders are welcome to come and help. If a parent wishes to stay and help with their child, they are welcome to come without their troop. If a leader is attending with her daughter and other scouts, then you must fill out the trip log.
QSP Reminder
Only registered scouts can sell and only registered & background parents can handle money.
Background Checks
Should be a 7 day turn-around. Not sure if it went through for one of your parents? Contact April Fierro.
Leader Recognition Awards
Service Team met last week to discuss. No one won last year. Debee Gash has agreed to spearhead this but needs a committee. Should have forms ready at next week’s meeting. Some suggestion included Council sending a mailing to parents. Also suggested was setting a link via the EWAGS web-site.
UPCOMING EVENTS:
Deck the Walls
Sheri Devlin and Deirdre Misiura (Troop 71693) had coloring packets available at the meeting. Completed pictures are due 11/1 or by the October 26th Leader meeting. If you would like to participate but did not get a packet, please contact Sheri at 609-443-6896 or thedevlin7@verizon.
Giving Tree
Troops interested in participating in the program can contact Kim Hoeflinger (Troop 71426) via email: troop71426@gmail.com.
EWAGS Sing-A-Long: Joanne Tyne
Cadette, Senior and Ambassador Girl Scouts will lead the younger girls in an hour of singing their favorite songs. All levels are to participate. You do not need to register for this event, but you do need to fill out the troop trip log. Participating parents may attend. Siblings are strongly discouraged from attending. This event will be held in the Kreps School cafeteria on Sunday, November 22 from 6:30 to 7:30 pm. Please arrive at 6:15 so that we can start promptly at 6:30. Rockers will be available for sale (.35 each). Please bring troop’s permission slips, a blanket/sit-upon, American and/or troop flag for the flag ceremony. Uniforms are suggested.
EWAGs Patches
Beth Vittor had the main EWAGS circle patch (which rockers go around) for sale at the meeting for $2/patch.
Bank Statements
Carol Wolkiewicz had them available for pick-up.
Recyling Brownie and Junior Badge Books
Sheri Devlin suggested that the service unit offer this to scouts in the service unit. Leaders, please ask your troop parents if anyone has Brownie or Junior Badge books that they not longer use/want, please bring them to the 10/26 Leader Meeting.
Religious Awards: Joanne Tyne
This meeting will be held on Monday, October 19 from 7 to 8 PM at the Rogers School auditorium. It will provide information on how parents can help their daughters earn Girl Scout religious awards. These awards are not earned at troop meetings. They are earned by girls working with their parents or working with groups at their place of worship. Information will also be available for Boy Scouts as well. Patches ($3 exact change please) are available for scouts and adults who attend this meeting and decide to earn a religious award.
* Next Leader Meeting: Monday, October 26th *
posted by EWAGS @ 9:20 AM
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