EWAGS Leader Meeting Minutes (10/26/09)
PLEASE NOTE: Leaders' Meeting Minutes are provided as a courtesy to our leaders and do not take the place of meeting attendance.
Your consultant will be taking attendance at each Leader Meeting and forwarding this information to Council. The minutes will be posted on the website for future reference as well.
COUNCIL UPDATE: Sally O’Grady & Martha Brasby (LDS)
Girl Scout Properties:
A vote was taken the results are as follows:
Sell: Camp Sacajaea North and Newfield
Renovate/Improve: Inawendiwin, Oak Spring, Kettle Run and East Brunswick Service Center
Maintain: Camp Sac South
GSCSNJ Programs. New programs are being added daily. Check the Council Calendar on the www.GSCSNJ.org Registration can be done on-line. Daisy, Brownie and Juniors need chaperones. Cadettes and older do not.
Destinations – for girls ages 11 – 17 are listed on the council web-site under Studio 2B. Used to be called “Wider Ops”. Registration deadline is November 15. Some of these events could be offered outside Girl scouts. However, by going through Girls Scouts you may receive a discount.
“Unity” 2010 – Camporee in England. Council can send 20 girls. In 2012, it will be held in US. It’s for ages 14+.
On-Line Orientation – go to www.GSCSNJ.org – for volunteers – “e-learning” to register for online orientation. Password is ‘discover” and new leaders will be emailed information.
Camping Training – change in training. Overnight training is for hotel and museums only. If you are cabin or tent camping outdoors, Outdoor Adventure is required. If you already have it, you are grandfathered in.
Membership – 1.6% increase since last year. 6.1% in adults. Overall girl membership is down.
SERVICE UNIT UPDATE – Debbie Cohen & Sally O’Grady
Debbie and Sally welcomed new leaders. As a reminder….EWAGS stands for East Windsor Area Girls Scouts. The area includes, East Windsor, Hightstown, Cranbury and Roosevelt.
Tax exempt forms:
Were available at meeting and can also be found at Council. Tax ID# can be used for hotel overnights and tours as well as buying crafts for the troop at stores like AC Moore and Michaels. Make sure you have extra forms on hand.
Daisy Consultant and Organizer:
Both positions are still open for younger girls is still open. Training is available and SUMs can help you as well. Please consider filing one of these positions.
EWAGS Open House:
Debbie and Sally thank April Fierro and Patty Dill for coordinating this very successful event. Six to eight new groups have started.
Registration - April Fierro
Most of the registrations are complete. If you know of someone who needs one, you can print one off of www.GSCSNJ.org (click on “for volunteers” and click on “forms.” ). April will need the forms that’s filled out as well as a copy along with the bank deposit slip (date stamped copy). You need to fill out a new dues summary as well. If you don’t have any more “membership deposit slips from GSCSNJ, existing troops can get the account number from an old registration bank deposit slip (make sure it’s a “membership” bank deposit slip). Please remember to put your troop# and EWAGS on your deposit slip. There is a box in front of April’s house and Patty Dill’s house. Please put your registration in envelopes provided in the boxes.
QSP – Ulrica Infosino
You can enter your order on-line. Your T2 order report will tell you the balance due to Council. If you signed-up for QSP, you are the manager and are responsible for signing form. This is a tracking issue for Council. Ulrica has extra forms. If you are having trouble with the system, just keep trying. The system will be locked on Thursday, 10/30 by 5:00 pm if not sooner. All entries must be done BEFORE then. However, you can still print out individual sales reports after this date.
Cookies Manager – Beth Kupper
Cookies are being sold 12 in a case. Pre-order can be brought to the next Leader Meeting (11/23). The forms are due 12/1. Forms can be dropped off at Beth’s house (4 houses down from First Presbyterian Church, 129 Mechanic Street). No money is needed at that time. The sale starts on January 12th and ends February xx. Direct sales and Cookie Booth sales start on January 14th. Different this year: NO PRE-ORDER SELLING. Cookies can be pick-up at East Windsor Firehouse on date TBD. After that, cookies will be available over by the Grounds for Sculpture. There will be a meeting for “Cookie moms,” possibly in the beginning of December. If your troop is not selling, you must let Beth know. If your troop does 10% more than last year, your troop is given 2 tote bags. Every troop should put in a pre-order, even if it’s just 1 case of every type of cookie. You can advertise before the sale but can not make any transactions. Cookies can be sold on Craigslist and email with parental supervision. Paypal is not accepted.
Cookie Booth Manager – Betsy Bloemeke
No money received from Wal-Mart from last year’s sale. It will be divided amongst troops that had cookie booth sales. Going forward, the $1,000 will go toward the Service Unit. More information to come and will be part of Beth’s “Cookie Mom” training session. Cookies Booths are normally set-up at Wal-Mart, Shop-Rite, SuperFresh, Blockbuster, WaWa and St. Anthony’s.
UPCOMING EVENTS:
Re-investiture Ceremony – 11/23
Need at least 2 girls (10-12th grade level). This ceremony is for new leaders. April working on a list of who will be recognized.
Caroling - 12/4 6:30 pm – 8:00 pm at the Walter C. Black School multipurpose room.
Flyer will be out shortly. We will be singing Holiday songs around the neighborhood and coming back for hot cocoa and dessert. There will be a food drive as well. Leader will need to register and fill-out a trip log. Contacts: Michele Charache & Christine O’Brien.
Deck the Walls – Sherry Devlin
The sheets are due by the November leader meeting (11/23). There are still some sheets left. Contact Sherry.
Giving Tree
Ornaments were collected.
World Thinking Day – Sunday, 2/21/10. Theme: “World Poverty”
Beth Vittor and Kathy Spe-Patt are looking for troops to create and man stations. Usually older girls (Juniors and above) but any age can do this. It can be a song or craft. Each station is about 15 minutes.
If you need ideas, contact Kathy.
Sing-a-long – Joanne Tyne
This event will be held at the Kreps multi-purpose room on 11/22. Quite a few girls have volunteered. Leaders need to fill-out a trip log. . There will be a practice for the older girls who are going to lead the event a week prior. Older girls will need a permission slip. Mail to Joanne. Information for event is found the the EWAGs.org under calendar.
NEW BUSINESS:
Spring Service Unit Camping Trip
There is no camping trip this coming Spring unless someone would like to organize one. The Service Unit rotates between Thinking Day and Spring Service Unit camping trip.
Religious Awards Meeting
Flyers were available at the meeting. Contact Joanne Tyne for information
Clowning Events: 2/28/10 & 4/24/10
A Clowning Workshop for Daisies and Brownies will be held on Sunday, 2/28/10 See EWAGS calendar for flyer and details. Also, an Earth Day Celebration clown and puppet show will be held on 4/24/10. Information and flyers for both events were available at the meeting but can also be found on the EWAGs calendar. Questions? Contact Joanne Tyne.
Rocker Sales: Beth Vittor
Beth was selling rockers at the meeting. They are $.35 each. Rockers are to be placed around the EWAGS circle patch ($2) which is worn on the back to the Scout’s vests. Snowflake rockers were available for Deck the Walls & Giving Tree. QSP rockers will be available at the next meeting.
Spring Events:
Teddy Bear Picnic, Favorite Fella (possible hockey game).
The next Leader Meeting will be Monday, November 23rd
Your consultant will be taking attendance at each Leader Meeting and forwarding this information to Council. The minutes will be posted on the website for future reference as well.
COUNCIL UPDATE: Sally O’Grady & Martha Brasby (LDS)
Girl Scout Properties:
A vote was taken the results are as follows:
Sell: Camp Sacajaea North and Newfield
Renovate/Improve: Inawendiwin, Oak Spring, Kettle Run and East Brunswick Service Center
Maintain: Camp Sac South
GSCSNJ Programs. New programs are being added daily. Check the Council Calendar on the www.GSCSNJ.org Registration can be done on-line. Daisy, Brownie and Juniors need chaperones. Cadettes and older do not.
Destinations – for girls ages 11 – 17 are listed on the council web-site under Studio 2B. Used to be called “Wider Ops”. Registration deadline is November 15. Some of these events could be offered outside Girl scouts. However, by going through Girls Scouts you may receive a discount.
“Unity” 2010 – Camporee in England. Council can send 20 girls. In 2012, it will be held in US. It’s for ages 14+.
On-Line Orientation – go to www.GSCSNJ.org – for volunteers – “e-learning” to register for online orientation. Password is ‘discover” and new leaders will be emailed information.
Camping Training – change in training. Overnight training is for hotel and museums only. If you are cabin or tent camping outdoors, Outdoor Adventure is required. If you already have it, you are grandfathered in.
Membership – 1.6% increase since last year. 6.1% in adults. Overall girl membership is down.
SERVICE UNIT UPDATE – Debbie Cohen & Sally O’Grady
Debbie and Sally welcomed new leaders. As a reminder….EWAGS stands for East Windsor Area Girls Scouts. The area includes, East Windsor, Hightstown, Cranbury and Roosevelt.
Tax exempt forms:
Were available at meeting and can also be found at Council. Tax ID# can be used for hotel overnights and tours as well as buying crafts for the troop at stores like AC Moore and Michaels. Make sure you have extra forms on hand.
Daisy Consultant and Organizer:
Both positions are still open for younger girls is still open. Training is available and SUMs can help you as well. Please consider filing one of these positions.
EWAGS Open House:
Debbie and Sally thank April Fierro and Patty Dill for coordinating this very successful event. Six to eight new groups have started.
Registration - April Fierro
Most of the registrations are complete. If you know of someone who needs one, you can print one off of www.GSCSNJ.org (click on “for volunteers” and click on “forms.” ). April will need the forms that’s filled out as well as a copy along with the bank deposit slip (date stamped copy). You need to fill out a new dues summary as well. If you don’t have any more “membership deposit slips from GSCSNJ, existing troops can get the account number from an old registration bank deposit slip (make sure it’s a “membership” bank deposit slip). Please remember to put your troop# and EWAGS on your deposit slip. There is a box in front of April’s house and Patty Dill’s house. Please put your registration in envelopes provided in the boxes.
QSP – Ulrica Infosino
You can enter your order on-line. Your T2 order report will tell you the balance due to Council. If you signed-up for QSP, you are the manager and are responsible for signing form. This is a tracking issue for Council. Ulrica has extra forms. If you are having trouble with the system, just keep trying. The system will be locked on Thursday, 10/30 by 5:00 pm if not sooner. All entries must be done BEFORE then. However, you can still print out individual sales reports after this date.
Cookies Manager – Beth Kupper
Cookies are being sold 12 in a case. Pre-order can be brought to the next Leader Meeting (11/23). The forms are due 12/1. Forms can be dropped off at Beth’s house (4 houses down from First Presbyterian Church, 129 Mechanic Street). No money is needed at that time. The sale starts on January 12th and ends February xx. Direct sales and Cookie Booth sales start on January 14th. Different this year: NO PRE-ORDER SELLING. Cookies can be pick-up at East Windsor Firehouse on date TBD. After that, cookies will be available over by the Grounds for Sculpture. There will be a meeting for “Cookie moms,” possibly in the beginning of December. If your troop is not selling, you must let Beth know. If your troop does 10% more than last year, your troop is given 2 tote bags. Every troop should put in a pre-order, even if it’s just 1 case of every type of cookie. You can advertise before the sale but can not make any transactions. Cookies can be sold on Craigslist and email with parental supervision. Paypal is not accepted.
Cookie Booth Manager – Betsy Bloemeke
No money received from Wal-Mart from last year’s sale. It will be divided amongst troops that had cookie booth sales. Going forward, the $1,000 will go toward the Service Unit. More information to come and will be part of Beth’s “Cookie Mom” training session. Cookies Booths are normally set-up at Wal-Mart, Shop-Rite, SuperFresh, Blockbuster, WaWa and St. Anthony’s.
UPCOMING EVENTS:
Re-investiture Ceremony – 11/23
Need at least 2 girls (10-12th grade level). This ceremony is for new leaders. April working on a list of who will be recognized.
Caroling - 12/4 6:30 pm – 8:00 pm at the Walter C. Black School multipurpose room.
Flyer will be out shortly. We will be singing Holiday songs around the neighborhood and coming back for hot cocoa and dessert. There will be a food drive as well. Leader will need to register and fill-out a trip log. Contacts: Michele Charache & Christine O’Brien.
Deck the Walls – Sherry Devlin
The sheets are due by the November leader meeting (11/23). There are still some sheets left. Contact Sherry.
Giving Tree
Ornaments were collected.
World Thinking Day – Sunday, 2/21/10. Theme: “World Poverty”
Beth Vittor and Kathy Spe-Patt are looking for troops to create and man stations. Usually older girls (Juniors and above) but any age can do this. It can be a song or craft. Each station is about 15 minutes.
If you need ideas, contact Kathy.
Sing-a-long – Joanne Tyne
This event will be held at the Kreps multi-purpose room on 11/22. Quite a few girls have volunteered. Leaders need to fill-out a trip log. . There will be a practice for the older girls who are going to lead the event a week prior. Older girls will need a permission slip. Mail to Joanne. Information for event is found the the EWAGs.org under calendar.
NEW BUSINESS:
Spring Service Unit Camping Trip
There is no camping trip this coming Spring unless someone would like to organize one. The Service Unit rotates between Thinking Day and Spring Service Unit camping trip.
Religious Awards Meeting
Flyers were available at the meeting. Contact Joanne Tyne for information
Clowning Events: 2/28/10 & 4/24/10
A Clowning Workshop for Daisies and Brownies will be held on Sunday, 2/28/10 See EWAGS calendar for flyer and details. Also, an Earth Day Celebration clown and puppet show will be held on 4/24/10. Information and flyers for both events were available at the meeting but can also be found on the EWAGs calendar. Questions? Contact Joanne Tyne.
Rocker Sales: Beth Vittor
Beth was selling rockers at the meeting. They are $.35 each. Rockers are to be placed around the EWAGS circle patch ($2) which is worn on the back to the Scout’s vests. Snowflake rockers were available for Deck the Walls & Giving Tree. QSP rockers will be available at the next meeting.
Spring Events:
Teddy Bear Picnic, Favorite Fella (possible hockey game).
The next Leader Meeting will be Monday, November 23rd
posted by EWAGS @ 10:38 AM
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