EWAGS Leader Meeting Minutes

Friday, April 30, 2010

Leader Meeting Minutes 4/26/2010

Please Note: Leaders' Meeting Minutes are provided as a courtesy to our leaders and do not take the place of meeting attendance. Your consultant will be taking attendance at each Leader Meeting and forwarding this information to Council. The Minutes will be posted on the web-site for future reference as well.

Service Unit Manager Sally O’Grady opened the meeting and welcomed everyone.

COUNCIL UPDATE: Sally O’Grady
• No Minutes from Council provided
• Sally was the only representative from EWAGs for Leader/Membership forum.
• Continue to check www.gscsnj.org for updates to web-site and Council calendar.


SERVICE UNIT UPDATE (Sally O’Grady and Debbie Cohen)

Registration for 2010-2011:
Materials were handed out at this meeting. It was suggested that you put every girl’s name on the top for the registration form so you know who has a form and who doesn’t. Early Bird registration is due in June 19th. Patches will be available at the Council Shop but troops will have to pay for them on their own. No other “troop” incentives are available this year. The incentive for Service Units that submit 60% or more of their membership by the dead line, will be admittance into a raffle. Five will be chosen for a Council sponsored program which will be free of cost to the members of the winning service units. We registered 871 people last year, so we need about 520 people, about 10 members per troop, in order to qualify. It’s best to try to bring your registrations to the May 24th Leader Meeting. Troops interested in helping the Service Unit make it into the raffle will need to drop off registrations no later than Friday, June 19th. Questions? Go to www.ewags.org/registrations for detailed information. Still need help? Contact April Suk at april@troop913.com.

Babysitting for Leader Meetings:
Had trouble organizing it this year. Typically, it’s harder for the older girls to help out because of outside activities. It was recommended that 7th Grade Leaders coordinate this task going forward but allow 6th, 7th and 8th girls scouts to help volunteer to baby-sit.

Cookie Incentives – Beth Kupper
Beth handed out cookie incentives. Small Adult “hoodies” are on back order. Movie tickets are not in yet. If you did not get your incentives, please contact Beth at bckrn@verizon.net.

Family Fun Day (Leader/Daughter Appreciation) – June 27 Black Bear Day Camp, Millstone, NJ.
So far only 47 registrations have been received and 100 are needed to hold the event. The event has been opened to the entire Council. The cost is $40 per person and all food and activities are included. Go to www.blackbearlake.com to see all that the camp has to offer. The Service Unit is looking for suggestions for future Leader/Daughter programs. Please email Debbie or Sally.

Memorial Day Parade: May 31
The Service Unit needs a Kindergarten or 1st Grader Leaders to organize EWAGs participation in this event. Deirdre Misura will send in the participation form to the township but someone needs to step-up and coordinate rest of EWAGs participation in Hightstown’s parade only. FYI: The Hightstown and Cranbury parades are both held on Monday, May 31. Line-up for Hightstown’s parade is at the Walter C. Black Horseshoe at 8:30 am. The Cranbury parade begins at 1:00 pm. Line-up is in Symmes Court. Participation in the parade counts are community service and rockers are available.

Bridging: Ulrica Infosino - Sunday, June 6 from 6:00 -7:30 pm
This event will be held at the Walter C. Black gym. Troops who notified Ulrica that they are bridging should have received an email about the event. So far, 15 troops and 130 girls have registered. Those who are not bridging are still invited to come to the event. If your have Scouts in your troop who have received their Gold, Silver or Bronze award and are not Bridging, please let Ulrica know so she can list them in the program.
Questions? Contact Ulrica at anthony.infosino@erols.com.

Habitat for Humanity: Ulrica Infosino
The Habitat for Humanity house is located on South Academy Street. Some ways Girl Scouts can help include: site-greeter (checks-in volunteers); meal provider/server (breakfast or lunch); planter/plant supplier for a Rain Garden nd/or babysitting (at First United Methodist Church). Site greeting position may be better suited for older Scouts and an adult would need to be present. For babysitting (no more than 10 children will be allowed and 2 adults need to be present). Ulrica is trying to set-up a chart for scheduling/coordinating meals which will be served at Dawes Park. Contact Ulrica at anthony.infosino@erols.com if you are interested. Beverly Asselstine is coordinating any Boy Scout volunteers. Most of the work is done on the weekend. Great opportunity for Community Service hours. More info available on http://habitatmba.org. Also, there is a Girl Scout Habitat for Humanity Badge available. The cost is $70 for the kit which is for 10 girls. Kit includes “sinch sac,” pencil, notebook and meeting modules. Five modules need to be completed to earn the patch. Contact Ulrica if you’d like the information so she can email it to you.

Reminder: Service Unit Event Guidelines
Having Grade Level Leaders responsible for organizing Service Unit events has been very successful this year. To keep the ball rolling in the right direction, a “Service Unit Event Guidelines Binder” is being developed.
This will be an invaluable resource to leaders organizing a Service Unit event next year. We are asking all leaders who led Service Unit event this year to fill-out a form with contact and procedure information as well as recommendations/suggestions for the future. Please email Christine O’Brien at christineob17@gmail.com so she can email you a blank form. Blank forms will also be available at the 5/24 Leader Meeting as well. Once you’ve filled out the form, we will add your form to the binder, which will be available at every Leader Meeting. We will also try to get this information up on the web-site as well.


OPEN DISCUSSION:
Suggestions for next year’s Service Unit:
Leader Meetings - have level Breakout meetings before the Leader Meeting begins.

Service Unit Events:
Grade Level Leader Responsibilities had some slight changes for 2010-2011. Breakdown is as follows:
Grade level leaders) (EWAGs Event)
Kindergarten Memorial Day Parade
1st Grade Deck the Walls and Giving Tree
2nd Grade Teddy Bear Picnic
3rd Grade Girl Scout Open House (Fall and Spring)
4th Grade Interfaith Prayer Service
5th Grade Thinking Day or EWAGs Service Unit Camp-out
6th Grade Bridging Ceremony
7th Grade Baby Sitters for Leader Meetings and Caroling
8th Grade Favorite Fella Activity
9th Grade Leader/Daughter Activity
10th, 11th, 12th Sing-a-long with Joanne Tyne & Investiture of new Leaders

Open Positions for next year:
• Brownie Consultant
• Cookie Manager
• Registrar
• 1 SUM position for 2011-2012 (Sally is looking for someone to shadow her this year so they are ready to take over the following year).

Next Month’s Leader Meeting: (it’s the last one of the school year!)
Some suggestions mentioned to make the last Leader Meeting of the year more fun:
• everyone bring a dish to share
• 10 Games in a bag (Joanne Tyne)
• Any other suggestions? Contact Sally O’Grady or Debbie Cohen


* LAST Leader Meeting: Monday, May 24 *

Tuesday, March 23, 2010

Leader Meeting Minutes 3/22/2010

Please Note: Leaders' Meeting Minutes are provided as a courtesy to our leaders and do not take the place of meeting attendance. Your consultant will be taking attendance at each Leader Meeting and forwarding this information to Council. The Minutes will be posted on the web-site for future reference as well.

Service Unit Manager Sally O’Grady opened the meeting and welcomed everyone.

COUNCIL UPDATE: (Sally O’Grady & Martha Brasby (LDS))

Shop-Rite/LPGA Classic
June 14 – 20. Council is looking for 50 volunteers ages 14 and up. Fee is $55 to volunteer. Girls receive a NIKE uniform, tickets, and can golf on the Seaview Golf course. Check Council Calendar for more info.

Keeping Music Alive
April 9 – 11 at Camp Sac North. Adults only. It’s like WOW but singing. Go to GSCSNJ.org for details.

Sail-a-way/Leader’s Day
5/22 10 – 12:30. $30 pp
More info on Council’s Web-site (but I didn’t see it posted on the Council calendar yet, so keep checking)

Training
Don’t skip classes. It’s important to do them in order, starting with Orientation.

Early Bird Registration for 2010-2011
SUMs can pick-up forms on at the April 7th meeting. Due back to Martha Brasby/Council on 6/30/10.

Leader Meeting/Membership Forum
Wednesday, April 7th at 7:00 pm at East Brunswick Service Center. Girl Scouts are encouraged to go. This is their Council, they have a voice, and are being encouraged to use it.


SERVICE UNIT UPDATE (Sally O’Grady)

Silver Award Presentation
Brittney Ogorzalek is doing a non-perishable/canned Food Drive for her Silver Award project. Any troop interested in donating items should contact Brittney at (609) 490-0633 by the end of the week. She is willing to come to your meeting to pick-up the items. She is working on this over Spring Break.

Bridging – Ulrica Infosino - Sunday, June 6 from 6:00 -7:30 pm
This event will be held at the Walter C. Black gym. Please respond to Ulrica with your Troop # and number of participants if you troop will be attending. Ulrica’s troop is organizing this as their Bronze Award and they need to know who many will be in attendance. If other troops would like to participate (sing song, etc), please contact Ulrica at anthony.infosino@erols.com. If you have a troop or Scout(s) that recently received an award (Gold, Silver, Bronze), please contact her as well.

Habitat for Humanity – Ulrica Infosino
Hightstown is building its first Habitat for Humanity house on South Academy Street. Scouts ages 16 and under can help when power tools are not present. Some ways to help include: greeter (checks-in volunteers; meal provider/server (breakfast or lunch); planter/plant supplier for a Rain Garden. Joanne Tyne mentioned that the planting portion would be ideal service project for Daisies participating in the Daisy Journey. Ulrica will be organizing a schedule to coordinate meals Meals would be served to workers/volunteers at Dawes Park. Contact Ulrica at anthony.infosino@erols.com if you are interested. Beverly Asselstine is coordinating any Boy Scout volunteers. Most of the work is done on the weekend. Great opportunity for Community Service hours. The groundbreaking ceremony is Sunday, March 28 at 12:00 noon followed by a reception at the First United Methodist Church. More info available on http://habitatmba.org.


Interfaith Service Recap - Deirdre Misiura
Very nice ceremony , but small turn-out. Maybe 75 total (Scouts and Parents).

Reminder: Guidelines
When you are done coordinating an event, please write-up a brief description of your event, forms you filled out, to whom you sent them to, who your contacts were and any changes/suggestion for the future. We’re trying to compile this information to aid the next’s year group who will be responsible for the event. Guidelines can be brought to the next Leader Meeting.

Upcoming Clowning Events – Joanne Tyne
There will be a Daisy and Brownie Earth Day Celebration/Clowning Workshops in the GNR Rogers School Cafeteria this Sunday (4/24) at 3:30 pm. This is a troop/family event about Ecology. Flyer is available on www.ewags.org under calendar and click on the date. Questions? Contact Joanne at JoanneTMS@aol.com

End of Year Financial Forms – Carol Wolkiewicz
Carole will be emailing the due date for Financial Forms shortly. Helpful tip: download the spreadsheet from the Council web-site and use it all year long. End of year statements for your troop must be submitted to Council. If this is not done, your troop will be disbanded. Council will accept Financial forms done on “g-scout mate” software. Bank Statements were available. If you are not sending your statements to the Service Unit PO Box, then you must supply Carole with a copy of your bank statement monthly. Troop 70113 – your checks are in and Carole has them. Troop 70202 – your cookie booth share from last year’s Wal-Mart Cookie booth is still with Carole. She can not give it out unless you sign for it.


OPEN DISCUSSION:

RISE 5 K Race - Beverly Asselstine
March 24 at Hightstown High school. Needs help with Registration and as course guides. Contact Beverly if your troop is interested at baamjc@aol.com.

Hightstown Clean-Up Day - Beverly Asselstine
April 24, 10:00 am – Town-wide street and watershed clean-up. Contact Beverly if your troop is interested at baamjc@aol.com.

New Ice Cream/Candy Store – Kate Murphy
Carnival opened up over the Shop-Rite in Town Center. They will be offering Scout programs. Be on the lookout for flyers.

Teddy Bear Picnic – Deirdre Misiura
Trying to put one together but 2 dates she had in mind do not work.


Have a great Spring Break, everyone!!

* Next Leader Meeting: Monday, April 26 *

Tuesday, February 23, 2010

Leader Meeting Minutes 2/22/2010

Please Note: Leaders' Meeting Minutes are provided as a courtesy to our leaders and do not take the place of meeting attendance. Your consultant will be taking attendance at each Leader Meeting and forwarding this information to Council. The Minutes will be posted on the web-site for future reference as well.

Service Unit Manager Sally O’Grady opened the meeting and welcomed everyone.

SERVICE UNIT UPDATE: Sally O’Grady
TD Bank Debit cards:
GSCSNJ allows 2 debit bank cards per troop. Troops can use TD Bank or any other bank. There is no on-line banking at TD Bank. Other banks do offer on-line banking.

Monetary Contributions to Troops:
No more than $250 can be donated to a troop. Any funds great than that go to Council. For example, if a company wanted to sponsor a troop, no more than $250 can be donated to the troop.

Cookie Booths:
Daisies CAN sell cookies at cookie booths.

Cookie Sale:
Cookie sales are up 5% from last year. New Deadlines:
3/3 – Scout cookie money and paperwork due to Cookie Mom
3/5 – Final cookie deposits due
3/10 – Troop paperwork due
3/17 – Service paperwork due to Council

Camp Brochures:
Were sent out and info is also available on-line.

Hundred Minute Challenge:
Details are supposed to be available on Council’s web-site (www.gscsnj.com). Girls are encouraged to ask people to sign-up and “unplug” all electronics for the day. Electronics still use electricity even when not in use. Patches are free. Part of the “Forever Green” Community Action project.

Juliette’s Closet (Council Store)
In order to be “green,” the Council store no longer supplies shopping bags. You can either bring them or buy one. Please remember to bring empty bags with you.

SERVICE UNIT UPDATE (Debbie Cohen and Sally
Problems with in your Troop:
If you have a problem with girls in your troop, or with parents, or if they have a problem with you, please contact your Consultant first. The next step would be to contact (call or email) Debbie Cohen or Sally O’Grady (SUMs) first before going to Council. You can call Debbie or Sally at home, as long it is done at a reasonable hour. Please do not give our their cell phone numbers.

Cookie Booth: Betsy Bloemeke
Additional booths have been set up. Final schedule went out. Over 6,400 hundred boxes have been sold at 100 booth sales. This is double than last year. There are 20 booth sales left.

World Thinking Day: Kathy Patt, Barbara Regan and Anita Jetter, Irish Penn, Betsy Bloemeke
Kathy thanked all the troops that participated as well as the Troops that hosted booths. It was a very successful event. Great job everyone!!

Post-Event Write-ups:
To assist Leaders who will be taking over the events next year, it would be helpful if the current Leaders who ran event this year wrote-up a summary. It should include: of how they planned the event, contact information, success of event and any changes they would make. Assigning Leaders (by grade) has proved to be a successful way to ensure that Service Unit events are held.

Favorite Fellow: Jayne Lenzo and Regina Shannon
Regina reported that this was a successful event. Dads and daughters enjoyed it and Princeton defeated Yale! If you wore pink, you were allowed to keep your ticket and use it for another game. Should have patches by the next meeting. Sport component seemed to go over big with the fathers.

National Girls and Women Sports Day:
Will be held on February 27 at Princeton University’s Jadwin Gym. The event will feature a sports clinic behind the main court on the indoor track from 4:30-5:30 p.m. The clinic will offer participants the chance to learn the fundamentals of a variety of sports from Princeton student-athletes and coaches. It will be followed by a women’s basketball game against Columbia. Admission is $5 for adults and $3 for girls under 14 years of age.

Upcoming Clowning Events – Joanne Tyne:
There will be a Daisy and Brownie Clowning Workshops in the GNR Rogers School Cafeteria this Sunday (2/28).
Daisy Workshop (1-3pm) and Brownie Workshop (3:30-5:30 pm). Joanne is looking for older Scouts to help. Please let her know ASAP if you are interested to she can give you a bigger role. Joanne can by reached at JoanneTMS@aol.com

Bridging – Ulrica Infosino - Sunday, June 6 from 6:00 -7:30 pm:
This event will be held at the Walter C. Black gym. Ceremony will be 1 hour, followed by refreshments. Ulrica’s troop is organizing this as their Bronze Award. If other troops would like to participate (sing song, etc), please contact Ulrica at anthony.infosino@erols.com. Details will be available shortly via email.

EWAGs Girl Scout Family Day - June 27th from 12:00 noon – 5:00 pm. at Black Bear Lake Camp:
All members of the family are invited to join in the fun. The cost is $40 per person and children under 3 years old are free. All food and activities will be included. Food includes 20 different choices all made fresh. Activities include climbing wall, pool, lake and more. . Invitations should be extended to parents who always help out with the troop (Cookie Mom, QSP Mom, Treasurer, Mom who always drives) and are registered adults. Visit www.blackbearlake.com to see what it’s like. This will be opened to everyone in the Council if EWAGs can’t fill it. Details will be emailed out shortly.

Interfaith Service: Lisa Grillo - March 7 from 4:00 – 5:00pm at the Peddie Chapel:
If your troop is interested, please register with Francene Brown at francenebrown@verizon.net. This non-denominational service open to all levels of Girl Scouts and their families. Please bring a canned good which will be donated to a local food bank. Event is eligible for a Rocker.

Badge/Patch Exchange - Rosellyn Cassidy:
Rosellyn suggested that Leaders bring in any patches, badges, pins or discs that are no longer needed. She’ll keep the box and bring it to every Leader meeting. Great idea, Rosellyn!

Open Discussion:
TD Bank requested to come in and do a presentation. If this bank is allowed to come in, we should open it to other banks as well. A suggestion was made to allow this but do it before or after the Leader Meetings. Please email Sally O’Grady or Debbie Cohen with your opinions.

Term Limits for Service Unit Positions:
Council will be putting limits on terms. This is a great way to get fresh ideas into any Service Unit. It was suggested that we institute 3 year terms going forward. The next group can shadow the current group so they learn the “ropes.” Please email Debbie Cohen or Sally O’Grady with your comments.

Service Unit Jeopardy:
Debbie and Sally treated us all to a fun-filled and engaging round of Jeopardy which challenged our knowledge of Girl Scout trivia, policies and procedures. Congratulations to the winning group: the Thin Mints!


* Next Leader Meeting: Monday, March 22nd *

Thursday, December 3, 2009

EWAGGS Leader Meeting Minutes 11/23/2009

PLEASE NOTE: Leaders' Meeting Minutes are provided as a courtesy to our leaders and do not take the place of meeting attendance.

Your consultant will be taking attendance at each Leader Meeting and forwarding this information to Council. The minutes will be posted on the website for future reference as well.

COUNCIL UPDATE: Sally O’Grady & Debbie Cohen (SUMs)
Cookies
There will be no Cookie Coordinator Booth Training this year. Information will be mailed out. There is a new accounting system for cookies, called SNAP (replaces Cookie Works).

Cookie Booth
WaWa only allows cookie booth sales for one weekend. It’s their rule not ours.

Uniquely Me Program
A grant is still in effect for this year. The theme is “Celebrate You” for Juniors through Ambassadors. Starting in December, Council will have the resources for troops to run their own Uniquely Me programs.

GSCSNJ Programs. New programs are being added daily. Check the Council Calendar on the www.GSCSNJ.org Registration can be done on-line. Daisy, Brownie and Juniors need chaperones. Cadettes and older do not.

On-Line Orientation Training
Is up and running and takes 45 minutes to complete. You can pause and pick-up where you left off. Password is “Discover.” Training cards are tracked by Council for this course.

Adult Awards
New Awards for this year:
* Rookie of the Year: for new volunteers who go above and beyond in their Service Unit,
* STAR, for service teams who have worked with the LDS staff in order to meet Council goals (deadline is 2/1/10),
* Helping Hands Award – held the same position for a long time in their Service Unit;

Banking
Still some troops with outstanding reports for 2009. Reports must be sent to Martha Brasby (LDS in East Brunswick) ASAP. Carol Wolkiewicz emailed out a list of those who have not turned in their forms. If forms are not turned in to Council, Council will freeze your accounts. Next, a letter will go home to all the parents in your troop notifying them of the freeze. Financial forms are located on-line at the www.gscsnj.org. Carol had sample forms.


SERVICE UNIT UPDATE – Debbie Cohen & Sally O’Grady
Debbie and Sally welcomed new leaders. As a reminder….EWAGS stands for East Windsor Area Girls Scouts. The area includes, East Windsor, Hightstown, Cranbury and Roosevelt.

RE-INVESTITURE CEREMONY
Investiture/Candle Ceremony was organized and performed by the following girls: Amy Ackerman, Ashley Morgan, Leah Reiss and Samantha LeBlanc. All your time in effort was greatly appreciated. It was a beautiful ceremony.

Gold Award Projects
Amy Ackerman/Troop 71385 – “Love Yourself” – This program is a(variation of Dove Program and will be held at Drew and McKnight Schools for 4th and 5th graders. It’s a 4 week program which addresses issues such as peer pressure. Please contact Amy if there are students from Rogers or Black that are interested. She can be contacted via email at dianra@comcast.net

Samantha LeBlanc’s summary will be in January Leader Minutes.

Daisy Consultant
Joanne Tyne has stepped up to be Consultant. Thanks Joanne!

Daisy Organizer
Still open.

Registration – April Fierro
Registrations are complete. There are 7 new Daisy troops! All the kindergartners have been placed. If you know of someone who needs one, you can print one off of www.GSCSNJ.org (click on “for volunteers” and click on “forms.”). If you have someone new at this point, April will need the filled out form as well as a copy along with the bank deposit slip (date stamped copy). You need to fill out a new dues summary as well. If you don’t have any more “membership deposit slips from GSCSNJ, existing troops can get the account number from an old registration bank deposit slip (make sure it’s a “membership” bank deposit slip). Please remember to put your troop# and EWAGS on your deposit slip. There is a box in front of April’s house and Patty Dill’s house. Please put your registration in envelopes provided in the boxes.

QSP – Ulrica Infosino
Done!

Cookies Manager – Beth Kupper
Initial Cookie Order forms are due 12/1. Forms can be dropped off at Beth’s house (4 houses down from First Presbyterian Church, 129 Mechanic Street). No money is needed at that time. Direct sale begin on January 14th and ends February 21st. Cookie Delivery is on Monday, January 11th from 8:00 am – 6:30 pm at the East Windsor Firehouse located on One Mile Road. A sign-up sheet for cookie pick-up times will the available at Cookie Training. Cookie Training will be held on December 14 at the Walter C. Black School. There will be 2 sessions: Experienced 7:00 – 7:30 pm and First Timers 7:30 – 8:15 pm.

Cookie Booth Manager – Betsy Bloemeke
Wal-Mart check from last year was split and distributed. It will be divided amongst troops that had cookie booth sales based on number of total hours. Going forward, the $1,000 will go toward the Service Unit.
Cookie Booth sign-up sheet will be available at the 12/14 cookie training meeting. There will be a lottery system for the more popular spots to make it fair. She will take into account special circumstances on a case-by-case basis.

Sing-A-Long
Was very well received. There were 25 older girls leading the Sing-a-Long. Many thanks for Joanne Tyne for organizing and to all the Scouts who helped pick the songs and lead the Sing-a-Long.

Deck the Walls – Sherry Devlin
They are due the first week of December. There is a box in front of her house. There was a great response this year. Girls earn a rocker for participating. Leaders can buy them from Beth Vittor.

UPCOMING EVENTS:
EWAGS Caroling
Will be held on Friday, 12/4, from 6:30 pm – 8:00 pm at the Walter C. Black School multipurpose room.
Information is posted on the EWAGs calendar. We will sing Holiday songs around the neighborhood, come back for hot cocoa and dessert and participate in a SWAPs exchange. There will be a food drive (non-perishable) as well. Each troop should bring a dessert also. Girl Scout Leader will need to fill-out a trip log. Girls should dress warmly. This is a rain or shine event. Contacts: Michele Charache & Christine O’Brien.

Grace N. Rogers Craft/Bake Fair – Christine O’Brien
This event will be held on Saturday 12/12 from 9:00 am – 3:00 pm. The PTO is looking for Girl Scouts who would like to sing Holiday carols or host a face painting table (Juniors and above). This is a great opportunity to spread holiday cheer and earn community service time. You don’t need to stay for the entire event. A half hour for caroling and 2 hours for face painting would work out too. Contact Christine O’Brien or Angela Henderson (hendersonfudge@hotmail.com) if interested.

Favorite Fella – Regina Shannon/Jayne Lenzo
Trying a Sports theme this year by going to a Basketball Game at Princeton University. The event will be held on January 30th at 6:00 pm. Tickets are $2 per person. Look for Regina Shannon or Jayne Lenzo at the Jadwin Gymnasium at Princeton University. Please bring a Valentine’s Card for the troops and wear pink for Breast Cancer Awareness. Please register with Regina Shannon or Jayne Lenzo by emailing them with your name and # of tickets needed by 1/15/09.

World Thinking Day – Sunday, 2/21/10 from 2:00 – 4:00 pm.
Theme: “Together We can end World Hunger.” This event will be held at Hightstown High School. The cost is $5 girl and includes a patch. Still looking for troops to create and man stations. Usually older girls (Juniors and above) but any age can do this. It can be a song, craft or game. Each station is about 15 minutes. If you need ideas, contact Barbara Regan or Kathy Spe-Patt

EWAGS Bridging
Ulrica Infosino has a date saved already: June 6th at Walter C. Black,

Leadership Opportunities
Consider babysitting at the Leader Meetings. Perfect for Scouts in 6th grade and up. What a great way to try out what you’ve learned at a babysitting class (if you’ve take one). There are 5 more meetings left:
January 25, February 22, March 22, April 26 and May24. Contact April Fierro if you would like to help.


Wishing you and your families a joyous Holiday Season!!

The next Leader Meeting will be Monday, January 25th

Monday, November 2, 2009

EWAGS Leader Meeting Minutes (10/26/09)

PLEASE NOTE: Leaders' Meeting Minutes are provided as a courtesy to our leaders and do not take the place of meeting attendance.
Your consultant will be taking attendance at each Leader Meeting and forwarding this information to Council. The minutes will be posted on the website for future reference as well.
COUNCIL UPDATE: Sally O’Grady & Martha Brasby (LDS)

Girl Scout Properties:
A vote was taken the results are as follows:
Sell: Camp Sacajaea North and Newfield
Renovate/Improve: Inawendiwin, Oak Spring, Kettle Run and East Brunswick Service Center
Maintain: Camp Sac South

GSCSNJ Programs. New programs are being added daily. Check the Council Calendar on the www.GSCSNJ.org Registration can be done on-line. Daisy, Brownie and Juniors need chaperones. Cadettes and older do not.

Destinations – for girls ages 11 – 17 are listed on the council web-site under Studio 2B. Used to be called “Wider Ops”. Registration deadline is November 15. Some of these events could be offered outside Girl scouts. However, by going through Girls Scouts you may receive a discount.

“Unity” 2010 – Camporee in England. Council can send 20 girls. In 2012, it will be held in US. It’s for ages 14+.

On-Line Orientation – go to www.GSCSNJ.org – for volunteers – “e-learning” to register for online orientation. Password is ‘discover” and new leaders will be emailed information.

Camping Training – change in training. Overnight training is for hotel and museums only. If you are cabin or tent camping outdoors, Outdoor Adventure is required. If you already have it, you are grandfathered in.

Membership – 1.6% increase since last year. 6.1% in adults. Overall girl membership is down.


SERVICE UNIT UPDATE – Debbie Cohen & Sally O’Grady

Debbie and Sally welcomed new leaders. As a reminder….EWAGS stands for East Windsor Area Girls Scouts. The area includes, East Windsor, Hightstown, Cranbury and Roosevelt.

Tax exempt forms:
Were available at meeting and can also be found at Council. Tax ID# can be used for hotel overnights and tours as well as buying crafts for the troop at stores like AC Moore and Michaels. Make sure you have extra forms on hand.

Daisy Consultant and Organizer:
Both positions are still open for younger girls is still open. Training is available and SUMs can help you as well. Please consider filing one of these positions.


EWAGS Open House:
Debbie and Sally thank April Fierro and Patty Dill for coordinating this very successful event. Six to eight new groups have started.

Registration - April Fierro
Most of the registrations are complete. If you know of someone who needs one, you can print one off of www.GSCSNJ.org (click on “for volunteers” and click on “forms.” ). April will need the forms that’s filled out as well as a copy along with the bank deposit slip (date stamped copy). You need to fill out a new dues summary as well. If you don’t have any more “membership deposit slips from GSCSNJ, existing troops can get the account number from an old registration bank deposit slip (make sure it’s a “membership” bank deposit slip). Please remember to put your troop# and EWAGS on your deposit slip. There is a box in front of April’s house and Patty Dill’s house. Please put your registration in envelopes provided in the boxes.

QSP – Ulrica Infosino
You can enter your order on-line. Your T2 order report will tell you the balance due to Council. If you signed-up for QSP, you are the manager and are responsible for signing form. This is a tracking issue for Council. Ulrica has extra forms. If you are having trouble with the system, just keep trying. The system will be locked on Thursday, 10/30 by 5:00 pm if not sooner. All entries must be done BEFORE then. However, you can still print out individual sales reports after this date.

Cookies Manager – Beth Kupper
Cookies are being sold 12 in a case. Pre-order can be brought to the next Leader Meeting (11/23). The forms are due 12/1. Forms can be dropped off at Beth’s house (4 houses down from First Presbyterian Church, 129 Mechanic Street). No money is needed at that time. The sale starts on January 12th and ends February xx. Direct sales and Cookie Booth sales start on January 14th. Different this year: NO PRE-ORDER SELLING. Cookies can be pick-up at East Windsor Firehouse on date TBD. After that, cookies will be available over by the Grounds for Sculpture. There will be a meeting for “Cookie moms,” possibly in the beginning of December. If your troop is not selling, you must let Beth know. If your troop does 10% more than last year, your troop is given 2 tote bags. Every troop should put in a pre-order, even if it’s just 1 case of every type of cookie. You can advertise before the sale but can not make any transactions. Cookies can be sold on Craigslist and email with parental supervision. Paypal is not accepted.

Cookie Booth Manager – Betsy Bloemeke
No money received from Wal-Mart from last year’s sale. It will be divided amongst troops that had cookie booth sales. Going forward, the $1,000 will go toward the Service Unit. More information to come and will be part of Beth’s “Cookie Mom” training session. Cookies Booths are normally set-up at Wal-Mart, Shop-Rite, SuperFresh, Blockbuster, WaWa and St. Anthony’s.

UPCOMING EVENTS:
Re-investiture Ceremony – 11/23
Need at least 2 girls (10-12th grade level). This ceremony is for new leaders. April working on a list of who will be recognized.

Caroling - 12/4 6:30 pm – 8:00 pm at the Walter C. Black School multipurpose room.
Flyer will be out shortly. We will be singing Holiday songs around the neighborhood and coming back for hot cocoa and dessert. There will be a food drive as well. Leader will need to register and fill-out a trip log. Contacts: Michele Charache & Christine O’Brien.

Deck the Walls – Sherry Devlin
The sheets are due by the November leader meeting (11/23). There are still some sheets left. Contact Sherry.

Giving Tree
Ornaments were collected.

World Thinking Day – Sunday, 2/21/10. Theme: “World Poverty”
Beth Vittor and Kathy Spe-Patt are looking for troops to create and man stations. Usually older girls (Juniors and above) but any age can do this. It can be a song or craft. Each station is about 15 minutes.
If you need ideas, contact Kathy.

Sing-a-long – Joanne Tyne
This event will be held at the Kreps multi-purpose room on 11/22. Quite a few girls have volunteered. Leaders need to fill-out a trip log. . There will be a practice for the older girls who are going to lead the event a week prior. Older girls will need a permission slip. Mail to Joanne. Information for event is found the the EWAGs.org under calendar.

NEW BUSINESS:
Spring Service Unit Camping Trip
There is no camping trip this coming Spring unless someone would like to organize one. The Service Unit rotates between Thinking Day and Spring Service Unit camping trip.

Religious Awards Meeting
Flyers were available at the meeting. Contact Joanne Tyne for information

Clowning Events: 2/28/10 & 4/24/10
A Clowning Workshop for Daisies and Brownies will be held on Sunday, 2/28/10 See EWAGS calendar for flyer and details. Also, an Earth Day Celebration clown and puppet show will be held on 4/24/10. Information and flyers for both events were available at the meeting but can also be found on the EWAGs calendar. Questions? Contact Joanne Tyne.

Rocker Sales: Beth Vittor
Beth was selling rockers at the meeting. They are $.35 each. Rockers are to be placed around the EWAGS circle patch ($2) which is worn on the back to the Scout’s vests. Snowflake rockers were available for Deck the Walls & Giving Tree. QSP rockers will be available at the next meeting.

Spring Events:
Teddy Bear Picnic, Favorite Fella (possible hockey game).



The next Leader Meeting will be Monday, November 23rd

Tuesday, September 29, 2009

Leader Meeting Minutes 9/22/2009

Please Note: Leaders' Meeting Minutes are provided as a courtesy to our leaders and do not take the place of meeting attendance.

Your consultant will be taking attendance at each Leader Meeting and forwarding this information to Council. The Minutes will be posted on the web-site for future reference as well.

SERVICE UNIT UPDATE
Service Unit Manager Debbie Cohen opened the meeting.

Board Positions Status:

• Introduced and thanked Beth Kupper for stepping up to be the EWAGS Cookie
Manager.

• Introduced and thanked Diane Ackerman for stepped up as Junior Consultant.

• Daisy Consulting Position is still vacant. Contact Debbie or Sally if interested.


Trip Log and Trip Forms: ** VERY IMPORTANT INFORMATION ** (Information below is post Leader Meetiing)

Any time you meet outside of your meetings, it is considered a trip. This includes meeting at your designated meeting place on a different day, or having your regularly scheduled meeting at a different location. Any day trip destination that takes place within Council jurisdiction can be logged on the Troop Trip Log on the EWAGS site and approved by your consultant a few days in advance. Any overnights or trips outside of Council jurisdiction must be approved 6 weeks in advance by Council by submitting high risk trip form. Council Jurisdiction includes Atlantic, Burlington, Camden, Cape May, Cumberland, Gloucester, Mercer, Middlesex and Salem counties and parts of Monmouth county. If you are unsure if your trip destination is part of GSCSNJ, please check with your consultant BEFORE you submit your trip request.

* All trips require a first aider be present.
* A first aider is someone who is a registered Girl Scout, has had a chaperone
background check completed, and has current First Aid and CPR certification.
* The first aider cannot be the only trained leader present.
* A first aid tent/booth/station/office provided at the trip location or by the trip
venue does not take the place of a troop first aider.
* The only exception is if it is noted on a GSCSNJ registration form that First Aid
will be provided, as in the case of events open to individual girls.

If you register for a GSCSNJ trip, you do not need to fill out a trip form or trip log entry. Your registration for the event counts as a trip form. This includes camping at a GSCSNJ campsite as well.

To ensure you are always covered, and to prevent last minute scrambling and loop-hole looking, it's in the best interest of your troop to have both leaders trained in First Aid/CPR so there are always two First Aiders and two trained leaders present on every trip. The same goes for Camping Certification. Better to be double covered for everything then to risk the health and safety of your girls.

Should you have specific questions about trip procedures always check Safety Wise first. If you are still confused please contact your consultant.


Registration: April Fierro
April has blank forms. They can also be downloaded from the web-site. 9/30 is the last day to register. 10/1 starts the new year. New girls will be covered as long as the leader has their registration form in hand at beginning of the meeting.


Open House: Patty Dill & April Fierro
This recruitment event will be held at the Walter C. Black School at 7:00 pm on October 8th. April will get flyers from Council and ask volunteers to help distribute them. If your troop would like to help or present banners, vests, scrapbooks etc, please feel free to bring them. Please let April know if your troop can take new members or if you are full. Leaders are welcome to come and help. If a parent wishes to stay and help with their child, they are welcome to come without their troop. If a leader is attending with her daughter and other scouts, then you must fill out the trip log.

QSP Reminder
Only registered scouts can sell and only registered & background parents can handle money.

Background Checks
Should be a 7 day turn-around. Not sure if it went through for one of your parents? Contact April Fierro.

Leader Recognition Awards
Service Team met last week to discuss. No one won last year. Debee Gash has agreed to spearhead this but needs a committee. Should have forms ready at next week’s meeting. Some suggestion included Council sending a mailing to parents. Also suggested was setting a link via the EWAGS web-site.


UPCOMING EVENTS:
Deck the Walls
Sheri Devlin and Deirdre Misiura (Troop 71693) had coloring packets available at the meeting. Completed pictures are due 11/1 or by the October 26th Leader meeting. If you would like to participate but did not get a packet, please contact Sheri at 609-443-6896 or thedevlin7@verizon.

Giving Tree
Troops interested in participating in the program can contact Kim Hoeflinger (Troop 71426) via email: troop71426@gmail.com.

EWAGS Sing-A-Long: Joanne Tyne
Cadette, Senior and Ambassador Girl Scouts will lead the younger girls in an hour of singing their favorite songs. All levels are to participate. You do not need to register for this event, but you do need to fill out the troop trip log. Participating parents may attend. Siblings are strongly discouraged from attending. This event will be held in the Kreps School cafeteria on Sunday, November 22 from 6:30 to 7:30 pm. Please arrive at 6:15 so that we can start promptly at 6:30. Rockers will be available for sale (.35 each). Please bring troop’s permission slips, a blanket/sit-upon, American and/or troop flag for the flag ceremony. Uniforms are suggested.

EWAGs Patches
Beth Vittor had the main EWAGS circle patch (which rockers go around) for sale at the meeting for $2/patch.

Bank Statements
Carol Wolkiewicz had them available for pick-up.

Recyling Brownie and Junior Badge Books
Sheri Devlin suggested that the service unit offer this to scouts in the service unit. Leaders, please ask your troop parents if anyone has Brownie or Junior Badge books that they not longer use/want, please bring them to the 10/26 Leader Meeting.

Religious Awards: Joanne Tyne
This meeting will be held on Monday, October 19 from 7 to 8 PM at the Rogers School auditorium. It will provide information on how parents can help their daughters earn Girl Scout religious awards. These awards are not earned at troop meetings. They are earned by girls working with their parents or working with groups at their place of worship. Information will also be available for Boy Scouts as well. Patches ($3 exact change please) are available for scouts and adults who attend this meeting and decide to earn a religious award.



* Next Leader Meeting: Monday, October 26th *

Wednesday, September 16, 2009

EWAGGS Leader Meeting Minutes 8/31/2009

Please Note: Leaders' Meeting Minutes are provided as a courtesy to our leaders and do not take the place of meeting attendance.

Your consultant will be taking attendance at each Leader Meeting and forwarding this information to Council. The Minutes will be posted on the web-site for future reference as well.

Service Unit Update:

Service Unit Managers Sally O’Grady and Debbie Cohen opened the meeting.

Thanked Ulrica for heading QSP and for doing seminar.

Welcomed back old leaders and also welcomed and introduced 3 new leaders:
2 Brownie leaders and 1 Daisy troop.

Service Unit Positions:
Service Unit Managers (SUMs) - Debbie Cohen and Sally O’Grady
Secretary – Christine O’Brien
QSP – Ulrica Infosino
Registrar and Web Master - April Suk
Treasurer- Carol Wolkiewicz
Library – Kathy Patt
Rockers – Beth Vittor
Cookie Booth Coordinator – Betsy Bloemeke
Service Unit Organizer – Patty Dill will hold the orientation at her house for people
(old/new) who need this requirement.

Open Service Unit positions which still need to be filled:

Service Unit Cookie Manager (OPEN) – we have a mentor BUT CAN’T SELL COOKIES without a Manager.

Consultants – Daisy and Junior positions are open
Daisy - OPEN
Brownie - Michele Giovine
Junior – OPEN
Cadettes, Seniors and Ambassadors – Patty Dill

Organizers – positions for all levels are OPEN
Especially need for Open House. 3rd-5th grades are really down in numbers.

Overseer of Grade level breakouts K-12
(Ie. 8th grade babysitters at leader meetings should be all troops @ that level. Keep these organized (ie. 5th Grade Leaders organize Thinking Day).


Service Unit Events and Leaders Who Is Responsible for Organizing Them:
Kindergarten 1st Grade - Memorial Day Parade, Deck the Wall & Giving Tree

2nd Grade - Teddy Bear Picnic

3rd Grade - Hightstown Day (Fall)& Open House (Spring) have booth with photos and posters

4th Grade - Interfaith Prayer Service

5th Grade - Thinking Day

6th Grade - Bridging Ceremony

7th Grade - Caroling

8th Grade - Babysitters for Leader Meetings & Favorite Fella Activity

9th Grade- Leader/Daughter (Black Bear Camp in May/June – they are letting us keep the deposit)

10th, 11th & 12th Grades - Sing-a-Long with Joanne Tyne and Investiture Ceremony of New Leaders

** if you are a multi-level troop, then you need to declare a grade.


Council Update:

New Program Training Guide – Annual. A lot of important info and contacts. Check www.GSCSNJ.org for date changes.

Fundraising Participation Guidelines:
Must do both QSP and Cookies to fundraise for your troop (but does not apply to girls raising money for their Silver or Gold award, but it must be written in the award proposal).

QSP – 1 magazine and 1 nut sale per girl
Cookies – 1 case per girl
AND 75% of the troop must participate

Monopoly Night – Big GS fundraiser. November 13 6:30 pm Forsgate, Monroe, $75/pp.
Each Service Unit needs to supply a basket for the silent auction. Service project – do a basket for the Monopoly Night.

Bronze, Silver and Gold – New Guidelines:
Beginning with October 2011 – 2012 year MUST do new guidelines
Bronze – 4th, 5th Must do Journeys
Silver – 6,7,8 Cadette Journeys
Gold – 9-12 2 journeys or Silver plus 1 Sr/Ambassador Journey

“Forever Green” Community Action Project is run by GSCSNJ. Scouts can take action in their community to make the world a better place. Deals with improving environment (air, water, energy, waste management and green space). If interested, fill out form (available at meeting and gscsnj.org) and contact Kim Reed at kreed@gscsnj.org.

Maria Bongiovine (SP?) is former Girl Scout who would like to mentor Girl Scouts (but not lead a troop). If interested, please contact Sally O’Grady.

In need of babysitting for Leader Meetings. 7th & 8th grade girls can do this. Can do Grade Level breakouts as Bronze/Silver Award project.

Early Bird patches distributed.

New Girls Scout “year” begins October 1st. (official year goes October 1, 2009 – September 30, 2010).

GS no longer prints membership cards. Cards are used for discounts. Take blank ones for the girls.

A Triathlon will be held in Hightstown on Sunday, September 27th at 7:30 am. Lots of opportunities for Scouts to help (parking guides, course guides, finish line, water stops, transition area and clean-up. Scouts will receive a patch and volunteer shirt. Contact: Beverly Asselstine Troop 70196 at 448-8156 or baamjc@aol.com.

Troop #71269 is doing a homeless project for their Bronze Award. The troop will come to 2nd and 3rd year Brownies to do “Homeless Awareness” Try-it @ your meeting. Contact Kathy Patt or Barbara Reagan.

Joanne Tyne will decide work on Sing-A-Long and Brownie Clowning Event.

WOW – workshop. See EWAGS.org for details.

Last weekend in September is Religious Retreat for 6th grade and up. Go to DOTCTS web-site http://www.dotccs.org/retreat-54.html for more info. This is a camping trips for both Girl Scouts and Boy Scouts.

Religious Award information seminar – Joanne Tyne will be at the Rogers School on October 19 from 7:00 – 8:00 pm. Parents must stay.

Carol distributed bank statements.

Leader Meeting Calendar for the upcoming year: (4th Monday of every Month)
September 21, October 26, November 23, December (none), January 25, February 22, March 22, April 26, and May 24th. FYI…SUM meeting are the 1st Wednesday of the month.

Special thanks to Michele Charache for jotting down the Minutes for me!!


* Next Leader Meeting: Monday, September 21*